Article I: Name
The name of this association is “AUB Faculty United”, a non-profit professional association serving as the American University of Beirut (AUB) Chapter of the American Association of University Professors (AAUP).
Article II: Purposes
The purposes of the association are to:
1. Promote the interests of higher education and research at the University, and in general advance the standards, ideals, and welfare of the academic profession.
2. Defend academic freedom at the University and throughout academe.
3. Ensure meaningful faculty participation in institutional governance, and support shared governance at the University.
4. Improve the economic status and terms and conditions of employment of the Faculty through the process of collective bargaining.
5. Contribute to the establishment of fair procedures for resolving grievances at the University.
6. Support the policies and goals of the AAUP as set forth in Article 1 of its constitution, and in all matters act in harmony with the principles and procedures of AAUP.
In furtherance of the purposes described above, but not in limitation thereof, the association shall have power to conduct studies; to disseminate statistics and other information; to engage in appropriate fundraising activities; to represent association members in collective bargaining negotiations; to conduct promotional activities, including advertising and publicity, in or by any suitable manner of media; to hold such property as is necessary to accomplish its purposes; and to employ individuals to further its purposes under Article II. This association is organized and operated for the above stated purposes, and for other nonprofit purposes. No part of its assets, income, or profits shall be distributable to, or inure to the benefit of, any individual, except in consideration of services rendered.
Article III: Members
Eligibility for membership in the association shall extend to all full time academic personnel at the American University of Beirut. This includes faculty members of professorial rank, in addition to full time instructors, lecturers and senior lecturers. All association members may vote in association matters.
Article IV: Officers and Organization
The officers of this association shall be the president, vice president, secretary, treasurer and one member at large. The term of office shall be two years. Officers may serve no more than two consecutive terms.
Executive Committee: the executive committee will be comprised of the officers of this organization. While individual officers may have specific duties listed below, it is the intent of this constitution to distribute authority collectively within the executive committee so as to limit the power of any single individual. The Executive Committee will strive to achieve consensus on all important decisions regarding the overall direction of the chapter, including those connected to membership, finances, and strategy. The Executive Committee will appoint all committees of the chapter and will be responsible for developing and carrying out policies.
President: The President or the President’s alternate shall serve as spokesperson for the association and shall represent the association at A.A.U.P. national, regional, and collective bargaining caucus meetings. The duties of the president shall include exercising general supervision over the activities of the association, and presiding at meetings of the association and executive committee.
Vice president: The duties of the vice president shall include those usually appertaining to the office and those delegated by the president. In the absence of the president, the vice president shall serve in the president’s stead.
Secretary: The duties of the secretary shall include keeping a record of all proceedings and correspondence of the association, certifying association delegates to the AAUP’s annual meeting, preparing or overseeing the preparation of newsletters for distribution to the faculty if such shall be desired, maintaining official contact with the AAUP. It shall be the duty of the secretary to provide the secretary-treasurer of the AAUP the names of the officers of the association and its bylaws and to conduct the correspondence of the association with the secretary-treasurer. In the absence of the president and vice president, the secretary shall preside at meetings of the association.
Treasurer: The treasurer shall keep an accurate record of all funds received and disbursed. At the request of the executive committee, the treasurer shall prepare an annual association budget and report of finances, and submit them for approval. It shall be the duty of the treasurer to remit to the Association and/or to the applicable AAUP conference any dues collected on behalf of the Association and/or conference. In the absence of the president, vice president, and secretary, the treasurer shall preside at meetings of the association.
Member at Large: The Member at Large shall be responsible for coordination of special activities of the Chapter as recommended by the Executive Committee.
When an officer has resigned or is disqualified, the office shall be filled by a special election of the association, which shall be held as promptly as is feasible. The executive committee is empowered to fill vacancies in any elective office until a special election is held. The person so elected shall hold office for the remainder of the term.
Article V: Dues
The association may establish association dues. Any association dues will be established by a secret ballot vote conducted among voting association members. The vote may be conducted either by mail ballot or, after reasonable notice, at a regular or special membership meeting. Association members must pay current AAUP dues, any mandatory conference dues, and association dues. No assessments, fines, or fees shall be levied for any purpose against any member or members except by majority vote of the eligible members voting at a regular or special meeting. No assessments, fines, or fees for political purposes may be levied under any circumstances.
Article VI: Committees
A. Executive Committee
The founding members of the association will form the initial Executive Committee. Following a one year term of office, the executive committee shall consist of the elected officers of the association.
The majority of the executive committee shall constitute a quorum for conduct of business of the committee. The executive committee shall assume responsibility for the association’s continuing effective presence at the institution, keeping all positions on the executive committee filled as vacancies occur. The executive committee shall:
1. Meet regularly;
2. Respond to faculty members seeking assistance;
3. Conduct the business of the association between meetings;
4. Regularly recruit members and encourage maintenance of membership;
5. Make necessary appointments to complete an unexpired term of any officer;
6. Set the agenda with appropriate notice for association meetings;
7. Consult regularly with the administration on matters of mutual interest; and
8. Respond to inquiries from the media.
B. Other Committees
The association may create additional standing and ad hoc committees as necessary to promote the welfare of the association. The chair and members of these committees shall be appointed by the executive committee.
Article VII: Meetings
The association shall hold regular meetings at least twice each academic year. Special meetings of the chapter may be called by the president or a majority of the executive committee. Written notice of such meetings shall be provided to each member by the secretary of the association at least five days in advance of the meeting date. The president shall call special meetings of the association within seven days of being so directed by the executive committee or by a petition signed by ten percent of the association members. The quorum required for the transaction of business at all meetings of the association shall consist of 20 percent of the members.
Article VIII: Dissolution
Upon dissolution of the association, its assets shall be distributed to the Lebanese Red Cross, a charitable and humanitarian organization.
Article IX: Amendments
These bylaws may be amended by a two third majority vote of the association members, provided that a notice setting forth the proposed amendment or amendments an explanation thereof and known objections thereto shall have been sent to each member at least thirty days prior to the vote. Any member of the chapter may initiate an amendment.
Article X: Discipline and Due Process
Members not tendering dues may not be expelled from the association for any reason so long as such members retain Faculty status. However in the event proceedings are instituted for any cause, the accused member shall have a full opportunity to present defense against the charge(s) both before the Executive Committee, which shall make a recommendation for appropriate action to the membership and before the membership at a special meeting which shall be convened by the Executive Committee after reasonable notice of at least fifteen days. A majority vote of the membership present and voting shall be required to discipline a member.
Article XI: Removal of Officers
Officers may be removed for misconduct or dereliction of duties. In the event proceedings are instituted, the accused officer shall have a full opportunity to present a defense against the charge(s) both before the Executive Committee which shall make a recommendation to the membership, and before the membership at a special meeting which shall be convened by the Executive Committee after reasonable notice of at least fifteen days. A majority vote of the membership present and voting shall be required to remove an officer. Proceedings may be initiated upon petition of a minimum of fifty (50) active members or by the unanimous recommendation of the remaining officers.
Article XII: Affirmation of Full Disclosure
Every member has the right to information concerning rules, actions, and other matters affecting the membership of the association. The association shall make available, upon request, a copy of each collective bargaining agreement to those members whose rights are directly affected by it, shall make available to each member an up-to-date copy of the constitution and the by-laws of the association, shall permit any member to examine the accounts and minutes of the association and the Executive Committee as well as the list of names and addresses of the membership.
Article XIII: Rules of Order
Roberts Rules of Order Revised shall be the authority for this chapter in matters of procedure not specified above.
Enacted on the 25th day of April in the year 2013.
Modified on the 10th of June in the year 2013.